Task Lists & Documented Description

SR 25) It is hereby Directed by the Board Of Trustees, that each and every functional Officer or Appointee, put together Job Descriptions for their functional area, which shall Procedures consist of a TASK LIST (The 'WHAT' that they do) And individual PROCEDURES for each of those TASKS  that they perform. These procedures need only to go into enough detail so that someone else could reasonably step in and perform the same tasks without minimal outside assistance, and without losing functionality to The Society. It is realized that in some cases, the TASKS are essentially self-explanatory, and that no further procedures are required to be written up (i.e., the CCTM Editor).  Copies of these TASK LISTS, and PROCEDURES are be sent to The Executive Director for review and filing into the Master General Organization Manual. Both the initial LISTS  and the PROCEDURES are required to be

filed on or before 31 December 2000, and will be reviewed annually at the Annual Convocation.

APPROVED BY TRUSTEES, XXXVII Annual Convocation. (2000)

(Note: A mock up sample suggested TASK LIST and a sample PROCEDURE write up may be

seen by accessing the following link: EXAMPLE Task Listing Description.)

SR 25: EXAMPLE TASK LISTING DESCRIPTION

FOR :   MY POSITION

DATE:   day month year

RE:     Task List for My Position [examples follow]

1. Maintain/update PS Databases (Member/Library).

2. Do necessary backups of databases on and off site.

3. Distribute SOCIETY files

4. Post changes to main database

5. Post Changes to a second database.

6. Post changes to Historian and Advise Webmaster of changes

7. Write and distribute particular Newsletter content

8. Prepare the Page 4 of the CCTM and send to the CCTM Editor

9. Provide required material for the annual convocation

10. Miscellaneous activities as would benefit PS