ARTICLE VI: MEETINGS OF THE BOARD OF TRUSTEES

Section 1. Meetings of the Board of Trustees shall be held at least yearly at the call of the President; or the Secretary. The President or the Secretary shall call a Special Meeting of the Board upon direction of three (3) or more Trustees. 

Section 2. The attendance of four Trustees, present in person, by electronic means, or by proxy ballot, shall constitute a quorum for the transaction of business by the Board of Trustees.  However, at any meeting of the Board of Trustees, other than a Special Meeting, there shall be a minimum physical presence of at least two Trustees.

Section 3. Subject to the limitations described in Article II, Section 6, Article IV, Section 5 and Article XII, any business of The Society may be transacted at a meeting of the Board of Trustees.

Section 4. All votes of the Board of Trustees shall be by simple majority of the elected Trustees present, as defined in Article III, Section 6, at the meeting.  As for all Honorary Trustees and ex-officio members of The Board who will be unable to physically attend the Trustee’s meetings, they are encouraged to submit their comments on an ex-officio Trustee’s Proxy Ballot

Section 5. The Board of Trustees shall adopt and maintain Standing Rules to hold until revised by vote of the Trustees. 

Section 6. Should there be called a Special Meeting of the Board of Trustees, where the balloting will be determined by mail or electronic means, an eQuorum shall be considered accomplished when we have received at least 50% of the Ballots of all the Trustees eligible to vote.

Section 7. Should any Trustee's Meeting, upon due call and notice, fail to obtain the required quorum as specified elsewhere in these By-Laws, business may be conducted subject to a ratification of the entire Board by post. 

Within ninety (90) days of adjournment of the Trustee's meeting where a quorum has failed, the Secretary will mail a copy of all matters acted upon to each and every Trustee.  The Trustees will indicate their assent/dissent by return post. a 2/3's majority of all the Trustees will be required for ratification.