ARTICLE IV: MEETINGS OF THE CORPORATION

Section 1 The Annual Meeting of the Society shall be held each year at a time and place as determined by the Board of Trustees. 

Section 2. Special Meetings of the Society shall be held at the call of the President.  In the case of the disability or inactivity of the President, the Secretary shall call a Special Meeting on direction of three (3) or more of the other Trustees. 

Section 3. The attendance of fifteen (15) members, present in person, by electronic means, or by proxy ballot, shall constitute a quorum for the transaction of business at any meeting. 

However, at any meeting of the Corporation, other than an item specific Special Meeting, there shall be a minimum physical present of at least four members, two of which must be officers and/or Trustees.  At an item specific Special Meeting of the Corporation there must be at least five (5) Trustees and/or Officers.

Section 4. All votes by the Society shall be by simple majority of the members present, as defined in Article III, Section 8 (above) at the meeting; except that amendments to the Constitution and By-Laws shall require an affirmative vote of 2/3 of the members present. 

Section 5. Only matters that are of concern to the general membership, as appointed by these By-Laws shall be eligible to be placed on the ballots going to members for Annual Meetings of The Society.  These matters are:

a)Election of two (2) Trustees for three (3) year terms;

b)The filling of any vacant seats on the Board of Trustees other than (a) above;

c)Approval of amendments to these By-Laws; 

d)Approval for the expenditure of any amount of the corpus from the Life Membership fund;

e)Any other item that may be required to be put to a vote of the membership as called for in any subsequent amendment to these By-Laws.

Section 6. At Special Meetings of The Society, only business which has been specifically designated in the President’s or Secretary’s call may be transacted.

Section 7.In any meeting where the balloting will be determined by mail or electronic means, an eQuorum shall be considered accomplished when we have received at least 50 Ballots from all of the active members eligible to vote.